PEAK Grantmaking is committed to protecting your privacy and to holding any information received in strict confidence. This policy is designed to clearly communicate how our foundation collects, uses, shares, stores, and protects your personal information and data.
When This Policy Applies
This policy applies to personal data we collect about individuals, through our website, online portals, electronic forms, surveys, and social media pages (“Sites”).
This policy does not apply to data that is not collected on our Sites, such as personal information submitted as part of an application for employment with PEAK Grantmaking.
What Information We Collect
Information You Provide About Yourself
We collect information from you when you register with us or when you use certain features on the Sites. For example, you may provide your name and email address to receive newsletters. If you choose to contact us by commenting on a social media outlet, you may provide your social media handle, as well as any other personal details you choose to include.
It is your choice to determine whether or not to provide any personal data. However, certain of our Sites’ functions require you to provide various personal information, in order to fully utilize the Sites’ functions. For instance, in order to register to attend a PEAK Grantmaking event like the annual conference, apply for membership, or create a LEARN profile, you must provide personal information which includes: your name, title, organization, work phone number, work email address, and additional personal information such as your professional interests.
Please do not disclose more personal data than is requested when interacting with us.
Data Provided by Third Parties and Other Sources
We may receive personal data about you from other sources, including your company/organization, professional references, publicly-available sources, third-party analytics providers, and other third parties. For example, we may receive your personal data if: someone at your company/organization designates you as a contact person for that company/organization or includes information about you in proposal documents; another visitor includes it in any feedback, comments, photos, videos, or other information submitted via online portals, electronic forms, surveys, or interactive portions of our sites (as applicable); or one of our employees or service providers (or a third party acting on apparent authority) provides it to us when registering you to participate in one of our events.
Data We Collect Automatically
If you “opt in” to receive newsletters, updates, or other information from us, our emails may use a “click-through URL” linked to content on our Sites. When you click one of these URLs, they pass through a separate web server before arriving at the destination page on our Sites. We use this click-through data to help us understand how recipients respond to, or interact with, our emails.
To accept financial contributions to PEAK Grantmaking, payments for event registration, purchasing publications, and other resources, we process financial information, such as credit card information. However, we use a secure third-party payment processor and we never store your financial information. Any information we collect when a product or service is purchased is handled in accordance with our records retention policy.
Information We Do Not Collect:
Our Sites are not intended for minors (individuals under the age of 13, or equivalent minimum age depending on jurisdiction), and we do not knowingly collect personal data from minors. If you become aware of any personal data we have collected from a minor, please contact us. If we learn that we have collected personal data from a minor, we will take steps to delete the data without notice as soon as possible.
Additionally, certain portions of our Sites collect “special categories of data” under the EU General Data Protection Regulation (GDPR) for the purpose of improving PEAK Grantmaking’s services and operations. Special categories of data that PEAK might collect include personal data revealing racial or ethnic origin, and other demographic data that PEAK collects.
Why We Collect Your Personal Data
We collect information about you for the following reasons:
- communicating with you about PEAK Grantmaking’s resources and work;
- enabling you to participate in webinars and events;
- informing our program strategies and charitable activities for our legitimate interests;
- managing any technical issues or support requests that may arise;
- safeguarding and improving our Sites, systems, events, and operations for our legitimate interests, generally.
Who We Disclose Your Information To
PEAK Grantmaking Staff
We share information about you as an individual to PEAK Grantmaking staff to enable us to perform services requested by you or with your prior consent. Any personal information provided to PEAK Grantmaking staff is confidential and protected and may be disclosed only under specific conditions and with prior written authorizations and consents.
Agents, Affiliates, Service Providers, and Partners
We may also share your personal data with our employees, agents, and affiliates who have a business need to know, our services providers (including consultants, contractors, vendors, and out-sourced service providers) to process it for us based on our instructions and for no other purpose, and with partners that are collaborating with us to execute projects or host events.
Other Visitors to Our Sites
If you submit feedback, comments, photos, videos, or other information to interactive portions of our Sites, such submission may be made publicly available to anyone who visits those areas of our Sites. Other visitors may access, re-post, or use such submission. Even if you remove or delete your submission, copies may remain in cached or archived areas of our sites or retained by other visitors. Please use your discretion when submitting personal data in these contexts.
We may share your personal data with law enforcement, other government agencies or authorities, or third parties as required by applicable law, court order, subpoena, warrant, or legal process served on us. We may also share your personal data in the event an individual’s safety or security is at risk.
We do not share your personal data with any third party (including our service providers) for marketing purposes. If you believe personal data you provided to us is being misused by a third party, please contact us right away.
Keeping information about you secure is very important to us. We maintain reasonable physical, technical, administrative, and organizational measures to prevent unauthorized disclosure of, or access to, personal data, including, as applicable, performing regular self-assessments and we strive to protect your personal information by limiting access to personal data and requiring that individuals authorized to access personal data maintain the confidentiality of that data. However, we cannot ensure or guarantee the security of any information which you send to us.
Our electronic communications provide users the opportunity to opt out of receiving future automated communications from us. If you wish to unsubscribe to a PEAK Grantmaking-related newsletter you receive from a third-party provider, please follow the third-party provider’s instructions located in the publication to unsubscribe. You may also unsubscribe from PEAK Grantmaking communications by contacting us at firstname.lastname@example.org. Please note “Unsubscribe” in the subject line of your email.
Limitation of Liability
The information contained in the Sites is for general information purposes only. The information is provided by PEAK Grantmaking, and while we endeavor to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability, or availability with respect to the Sites or the information, products, services, or related graphics contained on the Sites for any purpose. Any reliance you place on such information is therefore strictly at your own risk.
In no event will we be liable for any loss or damage, including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of the Sites.
Approved by PEAK Grantmaking Board of Directors 9.13.2019